Microsoft Office 365 VS Google Apps : Who is the Winner?

Rajiv's picture

You want productivity tools. Running your company needs emailing, editing reports, analyzing sales data in spreadsheets, making decks and flyers for marketing, making company information in databases and more!

You just can’t get forward without them!

It’s right that free of cost tools are accessible, but they have their cons. Free solutions are unusually complete, which may put your business at danger.

Your clients’ data information needs to be treated with much more professionalism than that. Working with clients might require you to share information.

It won’t be long before they are concerned if you keep sending them sensitive data from public domain email addresses (like or or receive data with them from unsecured online shares.

If you’re thinking to build a company that will last, you want tools that will help your clients trust you. Small companies have tight resources, so your solution has to ensure security and availability with no administrative overhead.

It also has to be sensibly costed. Cloud solutions are a good option.

When we talk about cloud productivity solutions for small business, two names keep popping up: Microsoft Office 365 and Google Apps for Work.

Here’s some data to help you decide which one is the right fit for your daily business needs.

How these two solutions square up?

We’ve put together a quick list of the services you get from Google and Microsoft.

Feature Office 365 Google Apps For Work
 Email  Exchange Online  Gmail
 Documents  Word  Docs
 Spreadsheets  Excel  Sheets
 Presentations  PowerPoint  Slides
 Print publications  Publisher  –
 Calendars  Outlook (Exchange Online) Calendar
 Contacts  Outlook (Exchange Online)  Contacts
 Notes  OneNote  Keep
 Instant messaging  Skype for Business  Hangouts
 Audio/Video calls and Web conferencing  Skype for Business  Hangouts
Databases  Access
 Collaboration sites and document libraries  SharePoint Online  Sites
 Online storage  OneDrive  Drive

Online and Mobile Apps

Both solutions offer online apps. Take a moment you can edit all your documents from a compatible browser running on a machine at your office, your home or outside, provided you have an Internet connection.

Both Google and Microsoft provide online storage so you and your colleagues can save documents directly to the cloud and recover them when you want from any other computer or laptop.

Talking of devices, you’ll be able to work on the go because Google Apps and Office 365 can be installed on smartphones and tablets.

Can They Be Installed on Computers?

Here’s where the difference lies. Google Apps are not provided in a locally installable version, and you can only work offline with Docs, Sheets, and Slides.

On the other hand, Microsoft provides the Office Suite for computers, (either PCs or MACs). And you know what? With one single Office 365 license, you can install your Office Apps on up to 5 computers, tablets, AND smartphones!

Online Storage

Both Google and Microsoft solutions provide online storage for your company. You can centralize your document management into this single storage.

Google offers 30GB storage per user for email (Gmail), storage (Drive) and pictures (Picasa). On the other hand, Microsoft allows 50GB of storage per user for email (Exchange Online) and 1TB for OneDrive.

To add collaboration features, you can also use Google Sites or Microsoft SharePoint.

While Sites will give you basic features, SharePoint will allow you to integrate other apps into your intranet site so that you can use it as your central business dashboard.

Syncing Calendars, Contacts, and Email

Because you can use Microsoft applications on various devices with one single license, it is necessary to get the data up-to-date on all devices.

When your machine, tablet or mobile device relates to the Internet, OneDrive and Outlook will sync. It implies that any changes to your filees, contacts and email will be shown in both the cloud and the device.

Everything in Google is online-based. Mobile applications will sync whenever your device connects to the Internet.

It will upload any change you’ve made offline to your Docs, Sheets or Slides files and it will download updated files you’ve marked to be available offline from Drive.


Due to your budget constraints, it’s important that you only purchase a service when you need it. That’s where the idea of bundling comes in. If you don’t need a collaborative site, why pay for it?

If you equate Google Apps for Work with Office 365 solutions, you’ll see that Google only allows two separate plans. The other plan gives unlimited storage and email compliance services.

You’ll get a lot of extra opportunities with Office 365. There are different Business and Enterprise plans so you can choose whether or not you want to have email, Skype, SharePoint, the installable Office suite or compliance services with your online applications.


Just relating prices isn’t the right way to decide. Take a moment to look closely at the list of services from each provider. You have to consider in the long term.

Don’t skip about technical support. Maybe you should move from an on-premises solution to the cloud?

As an Office 365 distributor, Everdata will give free technical help and migration.

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